E-INVOICING AND CONNECTING THE SUPPLIERS AND VENDORS OF A GLOBAL DISTRIBUTOR
e-Invoicing in a global technology ecosystem
More efficient, highly automated work processes and a next-to-zero error rate for manual data entry!
FULLY DIGITAL
Elimination of paper invoices and GAAP-compliant archival.
TRANSPARENCY AND MONITORING
A clear overview over the availability of goods, over price, article and delivery information as well as invoicing and payment processing information
The project at a glance
THE CHALLENGE
Due to the company’s international focus, new dealers and suppliers are constantly coming on board, which must be cleanly connected right from the start. Also, new products are constantly being added, which must be created and whose availability must be checked. The associated high monthly costs from incoming invoices were posing problems due to lacking resources and procedures, leaving almost no room for a flexible exchange of billing data with suppliers and partners. In particular, however, the manual effort of receiving invoices was uneconomic, very error-prone and as costly as it was paper-laden. Processes needed to be automated to provide an advantage that extended to the supplier side. The lack of transparency and monitoring during invoice processing was a major topic, as was the paper overload of incoming invoices.OUR SOLUTION
The goal was to combine an EDI solution and e-invoicing solution so that the digital connection of the distributor and supplier network would become the basis for a successful processing. Thanks to compacer, an automatic onboarding environment was created for new partners – a comfortable and fast way to digitally connect new dealers. With a network of many thousands of partners, this capability clearly increases competitiveness. Additional requirements, e.g. a chat technology for querying the availability of goods, were added later. Thus, our client’s business partners now have different digital channels to retrieve price and delivery information on articles. This solution was extended by compacer’s e-Invoicing platform, so that efficient, highly automated work processes could be created. The connection now assures that invoices are received in a compliant, automated and digital manner and can be archived automatically. The error rate of manual entries has decreased to nearly zero thanks to EDI-based accounting formats; also, the need for paper invoices has been eliminated, which was very important to our client. This reduces process costs and increases the processing speed in order processing, logistics, invoicing and payment handling. Today, we are archiving around 20,000 digital invoices per month in compliance with German GAAP regulations, saving lots of trees.
